How to Backup Website Data in Web Hosting: Best Practices in Kenya

Website management is a core function in businesses, making it necessary for website owners to learn how to back up website data. Most businesses have converted their websites into front offices, with all the needed information to convert any customer. It is, therefore, necessary to protect your data in case your website gets attacked or collapses mid-way. If you haven’t backed it up, you risk losing all your website data, traction and content.  

How to Back Up Website Data in Kenya

  • Online backup system
  • Offline Backup system
  • Hybrid System

Online Backup System

As the name suggests, all the files are kept on an online server. The whole website or parts of it can be downloaded and stored in a virtual drive. It is the most recent website backup system that combines web hosting and website management.  

Advantages of an Online Backup System

  • Convenience – you have a centralised backup system where all your data goes. You can schedule it or do it manually at your convenience. If you need it anytime, you have it.
  • Instant recovery – in case of a fallout or data breach, you can restore your website immediately since everything you need is in one place.
  • Synchronised backup system – some web hosting companies have a periodic data backup system that doesn’t need human intervention. The downloaded data goes to a server somewhere and is updated regularly.
  • Affordability – compared to the other backup system, you do not need additional services to back up your data. It comes in the package.
  • Reliability – you are assured of getting the updated backup version alongside any system upgrades. With an online backup system, you cannot lose any data.

Disadvantages of an Online Backup System

  • Reliant on bandwidth and ISP – it can only happen if you have enough bandwidth to facilitate the backing up of data. You should also have enough broadband to back up your online data.
  • Prone to data server mishaps – if you want to change from one server to another, you might lose a good chunk of data in transit.
  • You can only rent – your web hosting service provider can only rent you the server space. If you want to save your data, you must fulfil the terms of service.

Offline Backup System

It is a physical data backup system that downloads the website data from the web hosting service into the computer or a hard drive. You can copy and paste it into other offline data hard drives for backup.  

Advantages of an Offline Backup System 

  • Easily accessible – you can access it whenever you like, anywhere you like
  • Most offsite data storages have manned security operating 24 hours a day, which makes it difficult to access.
  • Easy to develop and manage – it is a plug-and-play system that doesn’t demand any specialised training.
  • Destroying and recycling is easier, making it a convenient data storage facility.

Disadvantages of an Offline Backup System

  • Labour intensive – you have to be there to carry out the backup process.
  • Time-consuming – depending on the download speed and data volumes, the process can take some time.
  • Risk of being outdated – with the growth in technology, if you store the data for some time, it might become obsolete.

Hybrid System

A hybrid system combines both online and offline website backup systems. Website data is downloaded and stored in the server, after which you can transfer it to an offline facility. Website managers do this as a security feature to prepare for any eventuality.  
Advantages of a Hybrid Backup System
  • Assured information security – even if the automated system doesn’t work, you can get an offline data version. At any given time, you will have an updated copy.
  • Dependable recovery process – if any recovery process fails, you can use the other to update the lost files. Essentially, it has the backup of the backup.
  • You can empty the online drive – if the data on the website is constantly growing, you can store any other backups on the offline drive, guaranteeing the availability of all the data, even on the previous versions.

Disadvantages of the of a Hybrid Backup System

  • Expensive – you must buy the hard drive and server space to run this backup model. It costs you double the amount to keep the same data files.
  • Labour intensive – the computer might automate the online website backup system, but the technician has to do the manual backup.
  • Incompatible files – if you stay with the website files stored offline for some time, they risk being outdated, hence incompatible with the current website plugins and programming language.

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